1. Give clear task description
Give clear instructions in your task description. Attach notes and screenshots and supporting docs. Set the Responsible person for the task and the team members who are entrusted to complete the task. Spell out who will work on what part of the task - in order to give task ownership and engagement.
2. Break big tasks into sub tasks
Instead of saying get the report done in two day – add Sub tasks like 1. Get the introduction and main research part done. Subtask 2. And finish the references and report finding by 10th Nov. This helps people segment their work and target to finish smaller chunks daily. ProjectToolbelt helps you set subtasks for main tasks.
3. Clarify doubts immediately - use discussions and notes
If you get stuck in execution and need clarity shoot a quick note to ask your question or to get things clarified. Team work is all about doing your part of the task well and being clear about it – when the entire team does the same – the result is many times that of what individuals can accomplish alone. Use Discussions and notes feature to have the entire team involved in brainstorming and getting ideas. Clarify doubts in your discussion space.
4. Track time
Set estimated times for completion. If you notice people are taking more time to complete it means either you estimated wrongly or the person is being sidetracked into some other activity that is stretching the time.
Use ProjectToolBelt with the Timesheets module to log time spent on tasks and track estimated time versus actual time spent.
5. Give feedback on work done
When a task is completed and sent to you for approval – check it quickly and give your feedback. You can ask for rework if needed or applaud if the work done is up to your expectations. Use task and project approvals feature to give instant feedback when the task is updated as completed. User our Give kudos feature to appreciate your team members on great work done.